IV. Open Records Officer
The designated “Open Records Officer” shall be the Borough Secretary, who may designate certain employee(s) to process public record requests. The Borough Secretary is responsible for minimizing, where possible, the financial impact to the Borough regarding the resources utilized in the receipt and processing of public record request and the retrieval and copy of public records.
Upon receipt of a written open records request, the Open Records Officer or his/her designee shall:
1. Note the date of receipt on the written request.
2. Compute the day on which the five-day period will expire and make a notation of that date on the written request.
3. Maintain an electronic or paper copy of a written request, including all documents submitted with the request until the request has been fulfilled. If the request is denied, the written request shall be maintained for 30 days or, if an appeal is filed, until a final determination is issued or the appeal is deemed denied.
V. Open Records Request
A written request for access to records may be submitted in person, by mail, by e-mail, or by facsimile. A written request must identify or describe the records sought with sufficient specificity to enable l:he Borough to ascertain which records are being requested and shall include the name and address to which the Borough should addiress its response. A written request need not include any explanation of the requester’s reason for requesting or intended use of the records unless otherwise required by law.
All open records request shall be addressed to the Open Records Officer as follows:
Open Records Officer
P.O. Box 518
Milesburg, PA 16853
While the Borough will disclose public records subject to access, the Borough is not required to synthesize, compile, maintain, format, or organize records in response to a request. When a public record exists,, the Borough will separate and exclude any records which are not public records or which are otherwise excluded or exempted from the definition of public records. If information which is not subject to access is an integral part of a public record and cannot be separated, the Borough shall redact from the public record the information which is not subject to access, and the response shall grant access only to the information which is subject to access.